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ADMINISTRATION

Accounting Specialist: Process agency payroll ensuring accuracy and in accordance to agency policies. Prepare and submit required/requested agency financial reports and maintain accurate accounting records in compliance with agency accounting policies.

 

 

Major Duties: Review and process agency timecards semimonthly, ensuring timecards are coded properly. Process payroll and maintain accurate agency accounting records. Enter Accounts Payable Coding Sheets. Ensure expenses presented for payment are coded properly, entered timely, and have the required documentation according to finance policies and procedures. Update payroll system with fund code changes as provided by Senior Accountant or CFO. Maintain spreadsheet of leases, maintenance agreements, and expiration dates. Assist with agency audit and program monitoring. Download payroll tax reports from payroll application and provide them to monitors/auditors as requested. Cross train to provide back up for other finance staff, including but not limited to Accounts Payable and grant reporting. Perform other duties as assigned by Senior Accountant or designee.

 

Pertinent Information:  A pre-employment drug test is required.

 

Benefits: Medical/Dental/Life Insurance, Cafeteria Flex Plans, 401k retirement plan with guaranteed company match, PTO (Paid Time Off).

 

Location of Position:  Gering, NE

 

 

Job Title: Accounting Specialist

Reports to: Senior Accountant

 

Areas of Responsibility:  Process agency payroll ensuring accuracy and in accordance to agency policies. Prepare and submit required/requested agency financial reports and maintain accurate accounting records in compliance with agency accounting policies.

 

Major Duties:

1. Review and process agency timecards semimonthly, ensuring timecards are coded properly.

2. Process payroll and maintain accurate agency accounting records.

3. Enter Accounts Payable Coding Sheets

4. Ensure expenses presented for payment are coded properly, entered timely, and have the required documentation according to finance policies and procedures.

5. Update payroll system with fund code changes as provided by Senior Accountant or CFO

6. Maintain spreadsheet of leases, maintenance agreements, and expiration dates.

7.

8. Assist with agency audit and program monitoring

9. Download payroll tax reports from payroll application and provide them to monitors/auditors as requested

10. Cross train to provide back up for other finance staff, including but not limited to Accounts Payable and grant reporting

11. Perform other duties as assigned by Senior Accountant or designee.

 

Working Conditions:

• Normal monthly, quarterly and annual timelines for completion of accounting activity

• Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time.

• Work is generally performed within an office environment, with standard office equipment available

 

Physical Requirements:

• Must be able to work with clients, vendors, and other employees.

• Must regularly talk, hear, and have close vision ability.

• Ability to bend, stoop, squat, crouch, push and pull file drawers.

• Fine manipulation of the hands with repetitive action.

• Operate office machines, printers, computers, adding machines.

• Occasionally lifting and carrying up to 35 pounds.

 

Minimum Qualifications:

Grade: 9

1. One year of Accounting work experience.

2. Experienced in use of Microsoft Office and ability to learn our agency automated accounting system is required.

3. Must have a valid driver’s license with good driving record and insured vehicle.

4. Must be 21 years old or above

 

Grade: 10

1. Meet the minimum qualifications above;

2. Associate’s Degree in Accounting or related field or three years of Accounting work experience.

 

Grade: 11

1. Meet the minimum qualifications above;

2. Specialized training or five years of Accounting work experience.

 

 

Administrative Assistant: Keep official agency board records; ensure efficient clerical and administrative functions between office/interagency/business/state/regional/and federal programs.

 

 

Major Duties: Ensure smooth operation and coordination of office activities, maintains an efficient office operation and facilitate communication. Promotes a welcoming and respectful environment that fosters internal and external community collaborations and support for the agency. Screens incoming calls and correspondence and responds independently when possible and arrange conference calls. Maintain current calendar of events, coordinate schedule and makes appointments for Executive Director. Responsible for activities relating to the Board of Directors meetings, including but not limited to: records (agenda, notices, minutes, resolutions); preparation of board packets, meetings, set up for food, oversight of board meeting meals as well as ensuring board packets are sent out and Dropbox is maintained, and communication with Executive Director’s direction. Be responsible for maintaining board membership as required by CAPWN By-Laws and requirements of funding agencies (recruitment and retention responsibilities). Oversight of board meeting meals as well as ensuring board packets are sent out and Dropbox is maintained. Manage Administration office supply inventory and office supply purchasing function, including locating, price bidding, shipping and receiving. Coordinates maintenance of office equipment. Manage special projects as needed, including agency newsletter, correspondence, meeting arrangement notifications, and timely submission of requested materials, data and reports. Reads and routes incoming mail; locates and attaches appropriate file to correspondence; prepare outgoing mail and correspondence, including e-mails and faxes. Generate coding sheets for Administration; accumulate all documentation.  Coordinates and arranges meetings, programs, or events, including preparation of agendas, facilities, catering and record/transcribe minutes of meetings. Prepare and insure quality and accurate transcribed dictation, minutes/notes, confidential correspondence, reports and other complex documents. Maintain record keeping system that promotes easy retrieval of documents; create and maintain database and spreadsheet files. Arranges and coordinates travel schedules, reservations and itineraries; compile documents for travel-related meetings. Assist with press releases and other information presented to local and national media. Complete the CAPWN Annual report and other reports as requested. Participate and contribute to promote quality programs through senior staff team meetings and program assessment. Perform other duties as assigned.

 

Pertinent Information:  A pre-employment drug test is required.

 

Benefits: Medical/Dental/Vision/Life Insurance, Cafeteria Flex Plans, 401k retirement plan with guaranteed company match, PTO (Paid Time Off).

 

Location of Position:  Gering, NE

 

 

Job Title: Administrative Assistant

Reports to: Executive Director

 

Areas of Responsibility:  Keep official agency board records; ensure efficient clerical and administrative functions between office/interagency/business/state/regional/and federal programs.

 

Major Duties:

1. Ensure smooth operation and coordination of office activities, maintains an efficient office operation and facilitate communication.

2. Promotes a welcoming and respectful environment that fosters internal and external community collaborations and support for the agency.

3. Screens incoming calls and correspondence and responds independently when possible and arrange conference calls.

4. Maintain current calendar of events, coordinate schedule and makes appointments for Executive Director.

5. Responsible for activities relating to the Board of Directors meetings, including but not limited to: records (agenda, notices, minutes, resolutions); preparation of board packets, meetings, set up for food, oversight of board meeting meals as well as ensuring board packets are sent out and Dropbox is maintained, and communication with Executive Director’s direction.

6. Be responsible for maintaining board membership as required by CAPWN By-Laws and requirements of funding agencies (recruitment and retention responsibilities).

7. Oversight of board meeting meals as well as ensuring board packets are sent out and Dropbox is maintained.

8. Manage Administration office supply inventory and office supply purchasing function, including locating, price bidding, shipping and receiving.

9. Coordinates maintenance of office equipment.

10. Manage special projects as needed, including agency newsletter, correspondence, meeting arrangement notifications, and timely submission of requested materials, data and reports.

11. Reads and routes incoming mail; locates and attaches appropriate file to correspondence; prepare outgoing mail and correspondence, including e-mails and faxes.

12. Generate coding sheets for Administration; accumulate all documentation.

13. Coordinates and arranges meetings, programs, or events, including preparation of agendas, facilities, catering and record/transcribe minutes of meetings.

14. Prepare and insure quality and accurate transcribed dictation, minutes/notes, confidential correspondence, reports and other complex documents.

15. Maintain record keeping system that promotes easy retrieval of documents; create and maintain database and spreadsheet files.

16. Arranges and coordinates travel schedules, reservations and itineraries; compile documents for travel-related meetings.

17. Assist with press releases and other information presented to local and national media

18. Complete the CAPWN Annual report and other reports as requested.

19. Participate and contribute to promote quality programs through senior staff team meetings and program assessment.

20. Perform other duties as assigned.

 

Working Conditions:

• Office 90%, 10% training, meetings, and community interaction

• Requires ability to meet tight deadlines

• Limited out of town travel

 

Physical Requirements:

• Ability to bend, stoop, squat, crouch and pull file drawers

• Fine manipulation of hands with repetitive action

• Operate office machines

• Occasional lifting and carrying of up to ten pounds

• Must regularly talk, hear and have close vision ability

 

Minimum Qualifications:

 

Grade:  5

1. High School diploma or GED, three years’ experience in office procedures and one year of office management.

2. Data entry speed of 15,000 keystrokes per hour (50 wpm).

3. Computer knowledge/experience with Microsoft Office programs.  Advanced Excel experience preferred.

4. Ability to communicate in the English language verbally and in writing in a clear and concise manner.

5. Valid Nebraska driver’s license and good driving record and insured vehicle.

6. Age 21 or over.

 

Grade:  6

1. Meet the minimum qualifications above;

2. AA in business or related filed or six years’ experience in office procedures.

 

Grade:  7

1. Meet the minimum qualifications above;

2. Specialized training.

 

 

 

Community Health Services

Supportive Health Services

Teacher Aide Substitute: Assist in the implementation of the education and parent involvement objectives in accordance with Dept. of Health and Human Services Administration for Children Youth and Families (ACYF) Head Start Performance Standards and state licensing.

 

Major Duties: Assist teacher in the implementation of program curriculum, development appropriate practices and maintaining a safe, healthy and nurturing education environment that ensures a quality child development program. Assume responsibility for the daily operation of classroom in the teacher’s absence. Assist in the effective use and maintenance of materials, supplies, equipment, facilities and grounds. Act as bus monitor when necessary. Provide child care at parent meetings, conferences, etc. as requested. Maintain standards of confidentiality regarding children and families. Translate communication between teacher, child and family, using family’s primary language, when appropriate. Respectful interactions with parents and community. Regular communication and information sharing with teacher. Recruit eligible children for the program to ensure full enrollment. Encourage community involvement and support for the program. Participate and contribute to a quality program through team meetings and goals and program assessment. Perform other duties as assigned.

 

Pertinent Information:  A pre-employment drug test is required.

 

Location of Position:  Scottsbluff, NE

 

 

Job Title: Teacher Aide- Infant/Toddler-Substitute

Reports to: Teacher

 

Areas of Responsibility: Assist in the implementation of the education and parent involvement objectives in accordance with Dept. of Health and Human Services Administration for Children Youth and Families (ACYF) Head Start Performance Standards and state licensing.

 

Major Duties:

1. Assist teacher in the implementation of program curriculum, development appropriate practices and maintaining a safe, healthy and nurturing education environment that ensures a quality child development program for infants and toddlers.

2. Assume responsibility for the daily operation of classroom in the teacher’s absence.

3. Assist in the effective use and maintenance of materials, supplies, equipment, facilities and grounds.

4. Act as bus monitor when necessary.

5. Provide child care at parent meetings, conferences, etc. as requested.

6. Maintain standards of confidentiality regarding children and families.

7. Translate communication between teacher, child and family, using family’s primary language, when appropriate.

8. Respectful interactions with parents and community.

9. Regular communication and information sharing with teacher.

10. Recruit eligible children for the program to ensure full enrollment.

11. Encourage community involvement and support for the program.

12. Participate and contribute to a quality program through team meetings and goals and program assessment.

13. Perform other duties as assigned.

 

Working Conditions:

• Classroom environment 90%

• Paperwork, planning and training 10%

• Will work some evenings and weekends for meetings and training.

• Occasional out-of-town travel for training.

 

Physical Requirements:

• Must complete health physical upon entry to program and yearly health screenings.

• Must be able to move about, getting up and down from floor play with children.

• Must be able to lift 50 lbs.

• Physically able to perform job.

 

Minimum Qualifications:

 

Grade: 3

1. High School Equivalent

2. Age 18 or above.

3. Must obtain a Child Development Associates credential within 12 months of hire.

4. Valid driver’s license with good driving record and insured vehicle available.

5. Basic level of computer knowledge.

6. Experience in working with families from various ethnic backgrounds is preferred.

7. Current CPR and First Aide card or must be able to acquire within three months.

 

Grade: 4

1.   Meet the minimum requirements above;

2.   Current Child Development Associates credential.

 

Grade: 5

1. Meet the minimum requirements above;

2. AA in Early Childhood.

 

 

 

 

Clinical Health Services

South West Migrant Health Outreach Worker: Promote access of migrant and seasonal farm workers to Migrant Health services and assist with clinic flow.

 

Major Duties: Promote Migrant Health and facilitate accessibility for migrant and seasonal farm workers which may include transportation, to provide interpretation and translation services. Become knowledgeable regarding local community agencies and services provided and to act as resource for clients. Schedule appointments with providers and make referrals to other services; Follow up on missed appointments. Provide health education related programs and materials to clients. Enter client data into health center data base, assisting in maintaining client tracking system; maintaining all required documentation in client files. Complete & Submit reports in a timely manner. Work cooperatively with other agencies and programs in service area Maintain client confidentiality. Provide General clerical duties input data, complete statistical data records, audit and monitor vouchers Perform other duties assigned.

 

Pertinent Information:  A pre-employment drug test is required.

 

Benefits: Medical/Dental/Life Insurance, Cafeteria Flex Plans, 401k retirement plan with guaranteed company match, PTO (Paid Time Off).

 

Location of Position:  Gering, NE

 

 

Job Title:  South West Migrant Health Outreach Worker

Reports to:  Migrant Health Manager

 

Areas of Responsibility: Promote access of migrant and seasonal farm workers to Migrant Health services and assist with clinic flow.

 

Major Duties:

1. Promote Migrant Health and facilitate accessibility for migrant and seasonal farm workers which may include transportation, to provide interpretation and translation services.

2. Become knowledgeable regarding local community agencies and services provided and to act as resource for clients.

3. Schedule appointments with providers and make referrals to other services;

4. Follow up on missed appointments.

5. Provide health education related programs and materials to clients.

6. Enter client data into health center data base, assisting in maintaining client tracking system; maintaining all required documentation in client files.

7. Complete & Submit reports in a timely manner.

8. Work cooperatively with other agencies and programs in service area

9. Maintain client confidentiality.

10. Provide General clerical duties input data, complete statistical data records, audit and monitor vouchers

11. Perform other duties assigned.

 

Working Conditions:

• 50% office environment with clients and with the public

• 50% Outreach in  the community and clients

• Work is frequently stressful and requires meeting tight deadlines.

• In and out of town travel.

 

Physical Requirements:

• Requires periods of typing and sitting at desk.

• Fine manipulation of hands with repetitive action.

• Operate office equipment.

• Occasional lifting and carrying up to 20 pounds.

• Must regularly talk, hear and have close vision ability

 

Minimum Qualifications:

 

Grade: 6

1. High school diploma or GED.

2. Proficient in communicating in Spanish and English.

3. Age 21 or above.

4. Must have a valid driver’s license with good driving record and insured vehicle.

5. Physically and mentally able to perform duties.

6. Available to work irregular hours and weekends.

 

Grade: 7

1. Meet the minimum qualifications above;

2. Three years’ experience in outreach and client referral or related area.

 

 

 

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Contact

Community Action Partnership of Western Nebraska

3350 10th St

Gering, NE 69341

Main Admin. Phone: +  308.635.3089

Health Center: 308.632.2540

Toll-Free  + 888.448.9665

Fax: + 308.635.0264